Last updated: 1 March 2026
Milton Contracts Ltd ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store and disclose your personal data and your rights in relation to that data, in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018.
Milton Contracts Ltd, registered in England & Wales (company number 14082971), is the data controller responsible for your personal data. Our contact details are:
Milton Contracts Ltd
The Willows, Stroude Road, Egham, England, TW20 9UW
Email: dpo@miltoncontracts.co.uk
Phone: 01784 618017
We are registered with the UK Information Commissioner's Office under registration number ZA547821.
| Purpose | Lawful Basis |
|---|---|
| Matching candidates to suitable roles and introducing them to clients | Legitimate interest / contract performance |
| Fulfilling contractual obligations to candidates and clients | Contract performance |
| Verifying right to work and conducting compliance checks | Legal obligation |
| Processing payments to contractors and managing umbrella relationships | Contract performance / legal obligation |
| Sending job alerts and marketing communications you have opted into | Consent |
| Improving our services, training staff and managing our business | Legitimate interest |
| Complying with HMRC, financial reporting and audit obligations | Legal obligation |
| Defending or pursuing legal claims | Legitimate interest |
We share your personal data only where necessary and with appropriate safeguards. Recipients may include:
We do not sell your personal data to third parties for marketing purposes. Ever.
The majority of our data processing takes place within the UK and European Economic Area. Where we transfer personal data outside the UK (for example, to a cloud provider with US-based infrastructure), we ensure that the transfer is made under an appropriate safeguard such as the UK International Data Transfer Agreement, the EU Standard Contractual Clauses with the UK Addendum, or to a country recognised by the UK Government as providing adequate protection.
| Type of Data | Retention Period |
|---|---|
| Active candidate records | Duration of engagement plus 5 years |
| Inactive candidate records (no contact for 24 months) | Deleted after 36 months unless you ask us to retain them |
| Placed candidate records (permanent) | 6 years from last placement |
| Contractor payroll & tax records | 6 years from end of engagement (HMRC requirement) |
| Right-to-work documentation | 2 years from end of engagement (Home Office requirement) |
| Client contracts and invoices | 7 years (for tax and contractual purposes) |
| Marketing preferences and consent records | Until withdrawn plus 2 years |
| Website analytics | 26 months |
Under UK GDPR you have the following rights:
To exercise any of these rights, please email dpo@miltoncontracts.co.uk. We will respond within one calendar month.
We take information security seriously. Our measures include:
If we become aware of a personal data breach which is likely to result in a risk to your rights and freedoms, we will notify the Information Commissioner's Office within 72 hours and you without undue delay.
If you are unhappy with how we have handled your personal data, please contact us first at dpo@miltoncontracts.co.uk so we can try to resolve the issue. You also have the right to complain to the UK Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: ico.org.uk
This section explains what cookies we use on our Site and how you can control them.
Cookies are small text files placed on your device when you visit a website. They allow the site to recognise your device and remember information about your visit (such as your preferences, login details and browsing actions).
| Cookie | Type | Purpose | Duration |
|---|---|---|---|
milton_session | Strictly necessary | Maintains your session for forms and account areas | Session |
cookie_consent | Strictly necessary | Remembers your cookie preferences | 12 months |
_ga, _ga_* | Analytics | Google Analytics 4 โ anonymised website usage statistics | 13 months |
li_at | Marketing (optional) | LinkedIn Insight Tag โ measures effectiveness of LinkedIn job campaigns | 12 months |
fr | Marketing (optional) | Meta Pixel โ measures effectiveness of social campaigns | 3 months |
You can manage your cookie preferences at any time by clicking "Cookie Settings" in the footer, or by adjusting your browser settings. Most browsers allow you to refuse or delete cookies โ see aboutcookies.org for guidance. Please note that disabling certain cookies may affect the functionality of the Site.
We may update this Privacy & Cookies Policy from time to time. The current version will always be available on this page with the effective date stated at the top. Material changes will be communicated to registered candidates and clients by email.